Statutes of AIS Arkitekter i Sverige

1. Purpose

AIS Arkitekter i Sverige is a non-profit, non-unionised professional association of architects trained at universities of technology. AIS is a national organisation having its registered office in Stockholm.

AIS wishes to promote the development of urban planning and architecture with respect for natural qualities and the built environment.
AIS wishes to advert the general public, developers and authorities to the importance of qualified architectural work in urban planning and construction.

AIS wishes to promote good architectural training, research in architecture and urban development, and development of the architect’s role in the planning and construction process.

2. Members

Members shall in the exercise of their professional endeavour to promote the objectives of AIS.

Membership can be granted to an applicant who holds a degree in architecture from a Swedish university of technology or equivalent qualifications and has acquired the requisite qualifications through professional experience.
Membership is granted by the Governing Body following nomination by the AIS Membership Committee. Documentation substantiating fulfilment of the criteria for membership shall be appended to the membership application.

Guidelines on admission to membership are the responsibility of and are formulated by the Governing Body.

3. Title

In addition to the title of Architect a member may use the designation member of AIS Arkitekter i Sverige, abbreviated AIS. The title is written Arkitekt AIS.
A member may not use the designation AIS in the name of a legal entity.

4. Exclusion and resignation

AIS shall exclude a member who manifestly obstructs the purpose of AIS. The Governing Body is empowered to issue a warning to any member in breach of the statutes or provisions of AIS or its rules of professional conduct. A warning may not be issued without the member having been given the opportunity of tendering an explanation. Failing rectification after the issue of a warning, the Governing Body is empowered to exclude the member from AIS.

AIS is further entitled to exclude a member defaulting on financial obligations towards AIS. A member who has not paid his membership dues to AIS for a year and has not rendered payment of the same within the prescribed period after being called upon to do so shall be deemed to have resigned his membership.

A member resigning or excluded from AIS is obliged to settle arrears of membership dues and to discharge the agreements and other commitments which he entered into while still a member. A member wishing to resign his membership shall notify the AIS Governing Body to this effect in writing during the year after which the member no longer wishes to remain a member of AIS.

5. Programme activity

The Governing Body directs and formulates the policiesfor AIS programme activities.
The members, acting in consultation with the Governing Body, initiate programme activity and conduct the same locally, regionally or nationwide. Such activity can be conducted in the name of AIS by resolution of the Governing Body.
The Governing Body shall be kept continuously informed of such activity.

6. Membership dues

A member shall pay an annual fixed membership due to AIS. The normal annual membership due and the membership due for past members are fixed by the Annual General Meeting. An Honorary Member is exempt from the payment of membership dues.

7. Annual General Meeting

A General Meeting is held annually before the end of May (Annual General Meeting), in a place determined by the Governing Body.
A The following business shall be transacted at the Annual General Meeting, in the order given.

1.Opening of the meeting.
2.Election of chairperson for the meeting.
3.Election of secretary for the meeting.
4.Election of two minutes checkers, also to serve as tellers.
5.Question of whether the meeting has been duly convened.
6.Approval of voting list.
7.Annual report and financial accounts of the Governing Body.
8.Auditors’ report.
9.Adoption of the balance sheet and income statement and decision concerning the allocation of the profit or deficit posted.
10.Question of discharge of the Governing Body from liability.
11.Setting of annual membership dues for the coming year.
12.Setting of emoluments.
13.Presentation of the Governing Body.
14.Members’ motions.
15.Election of:
a Chairperson.
b Other members of the Governing Body.
c Three members of the Membership Committee, including one convening
d Two Auditors and two deputy auditors.
e Three members of the Nominations Committee, including one convening
f Three members of the Committee on Professional Ethics, including one
convening member.

1.Programme of activities for the coming year.
2.Any other business.
B An Extraordinary General Meeting shall be held when the Governing Body finds it appropriate to do so or when such a meeting is requested by at least one-third of the members.

At an Extraordinary General Meeting the following business shall be transacted in the order given:
Points 1-6 as per Agenda A and other points as indicated in the notice of the meeting.

C Other business as referred to in A and B, above, may not be decide at the meeting without the consent of all members included in the voting list, except where immediately occasioned by or connected with other business transacted by the meeting.

D The Annual General Meeting is announced by the Governing Body not less than one month in advance of the meeting date. An agenda and appurtenant documents are to be presented not less than two weeks before the meeting.

Notice of an Extraordinary General Meeting shall be given by the Governing Body as soon as is practically possible or not less than two weeks in advance of the meeting date.

E A member wishing to raise a matter at the Annual General Meeting shall submit the same not les than 10 days in advance of the meeting.

8. Voting rights

At a general meeting every member present is entitled to cast one vote.

Decisions of a general meeting are made by a simple majority of the votes cast, unless otherwise indicated in these Statutes.

Voting takes place by show of hands. Election, if voting is requested, is by secret ballot. In the event of a tied vote, the Chairperson has a casting vote, except that tied elections shall be decided by the drawing of lots.

9. Governing Body

The Governing Body consists of a Chairperson and six other members. All members of the Governing Body are elected for a term of two years. Three of the other members shall be elected by a general meeting in odd years and three in even years. The terms of office shall be adjusted for the first election.

In the event of a vacancy, by-election shall, if necessary, be held for the remainder of the term of office. The Nominations Committee and the Governing Body agree regarding a suitable method for the special election.

The Chairperson is elected by the general meeting. Other officers, such as the Vice Chairperson, Treasurer, Secretary etc., are elected by the Governing Body from among its own members.

A newly elected Governing Body succeeds at the conclusion of the Annual General Meeting.

Meetings of the Governing Body are convened by the Chairperson.

The Governing Body is quorate with at least half its members present. The Governing Body’s decision shall be the opinion on which the majority of those present are agreed. In the event of a tied vote, the Chairperson’s opinion shall prevail.

When business is transacted which concerns a member of the Governing Body,
that member may not participate in the decision of the same.

It is particularly incumbent on the Governing Body
to promote the purposes of AIS,
to manage the affairs of AIS and administer its assets,
to ensure that these Statutes are complied with,
to decide business not reserved for the general meeting, and
to issue statements on behalf of AIS in matters compatible with the purposes
of AIS.

10. Finances

The assets of AIS are administered by the Governing Body. Reserves, if any, are administered in accordance with existing regulations. AIS is signed for by the person or persons authorised by the Governing Body to do so.
The AIS financial year coincides with the calendar year.

11. Auditors

The management of the Governing Body and the AIS accounts shall be inspected by two auditors,
who shall present an audit report not less than ten days before
the Annual General Meeting.

One of the auditors shall be an authorised accountant. For each of the auditor
a deputy shall be elected.

12. Eligibility

Only professionally active members are eligible for appointments under these Statutes, with the exception of Authorised Public Accountants.

13. Nominations Committee, Membership Committee and Committee on Professional Ethics

The Nominations Committee comprises three members, one of whom is convening member. The Nominations Committee is charged, prior to a general meeting, with nominating Governing Body members, auditors and members of the Membership Committee and Committee on Professional Ethics. A member of the Governing
Body may not be elected to the Nominations Committee. Nominations Committee members are nominated and elected by the general meeting for two years at a time.

The Membership Committee comprises three members, one of whom is convening member. The Membership Committee is charged with examining membership applications in accordance with membership criteria and the guidelines for admission to membership laid down by the Governing Body.
The Membership Committee recommends the Governing Body to grant or refuse membership, as the case may be.

The Committee on Professional Ethics comprises three members, one of whom is convening member. The Committee on Professional Ethics is charged, in the event of a member breaching the AIS rules of professional conduct, with informing the member, preparing the matter for discussion and proposing a penalty, to be decided by the Governing Body.
Members of the Membership Committee and the Committee on Professional
Ethics are elected for three years at a time.

14. Statutory amendments and dissolution of the organisation

Amendments to these Statutes or the dissolution of AIS require either a unanimous decision to this effect by all members present at an Annual General Meeting or the adoption of such a resolution by two consecutive general meetings, including one Annual General Meeting. The latter meeting shall in such a case take place at least one month after the other. The resolution at both meetings shall then be supported by at least three-quarters of the votes cast.

In the event of AIS being dissolved, its assets shall be divided between the members. The meeting adopting the final resolution for the dissolution of AIS may, however, unanimously resolve that its assets be otherwise dealt with.

Statutes adopted at the Annual General Meeting of 17th May 2006
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